The tattoo CRM
Salon software doesn't understand a six-session back piece. Spreadsheets don't hold healed photos. Stencil is a CRM shaped like tattoo work — built into your website and booking, not bolted on.
Free while in beta · No credit card · Your data exports anytime
Every booking request lands in a queue with a status: new, replied, waitlisted, booked, declined. Closed books? The waitlist finally lives somewhere that isn't your message archive and your conscience.
A large piece is one project with sessions inside it — what got done, how it healed, fresh and healed photos in order, and a session-count estimate so "how many left?" has an answer. (Approximately. We keep saying that on purpose.)
Each sitting logs its price and a deposit note in plain words — "$200 paid, comes off the final." Deposit disputes are records disputes; these are the records.
What went in, per session — brands, colors, groupings. The note nobody takes and everybody needs eighteen months later for a color-matched touch-up.
Guests get stint dates, their own bookable calendar limited to those dates, a spot on your site that says "arriving soon — books open now," and their own login when they land.
Commission percentage or booth rent per artist; a monthly summary shows revenue and splits. Owners see the shop; each artist sees their own. Shared-space studios with no owner: everyone's money stays private.
CSV import that reads Square and Vagaro exports, merges name columns, skips duplicates. Leaving is the same courtesy: your data exports back out. No hostages.
This isn't a CRM bolted to nothing — it's built into your portfolio site with booking, templates, and themes. One login, one place, one link in bio.
Stencil is free while in beta — full CRM, booking, and website, one site per account, no credit card. When paid plans arrive, the core stays usable and your data stays exportable. We're the vendor, so read that with the grain of salt it deserves — but there's no trial clock ticking.
Booking software answers "when can you get me in?" — a calendar with rules. A CRM answers "who is this and where were we?" — clients, multi-session projects, deposits, history. Multi-session work is where the difference bites; we wrote a full guide on it.
There's a notes field, and our advice is to keep such notes minimal and factual — a tattoo CRM is not a medical record system, and pretending otherwise would be bad for you and your clients. We wrote a guide on doing this responsibly.
Per-artist arrangements: commission percentage or flat monthly booth rent, summarized monthly. Hybrid shops set each artist differently.
Export from their dashboard, drop the file into Clients → Import CSV. Headers auto-detect, duplicates are skipped by email. Step-by-step guides for both are on the blog.
Deeper reading: CRM vs booking software, tracking a multi-session sleeve, migrating from Square.
Site, booking, inbox, clients — one account. Import your list and tomorrow's appointments already know who they are. Don't take our word for the timeline — here's the whole evening, hour by hour.
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